3 Sep 2017

Job Opportunities at International Rescue Committee (IRC)

Job Description

The International Rescue Committee (IRC), one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
We are recruiting to fill the vacant position below:

 

 

Job Title: Procurement Officer
Location
: Damaturu, Yobe
Anticipated Start Date: Contingent on funding
Position Summary

  • The Procurement Officer will be responsible for undertaking procurement activities on DFID funded education in Emergencies Consortium.
  • The Procurement Officer will be responsible for facilitating and following all procurement and supply chain activities in our base Office in Damaturu, Yobe State.
  • The Supply Chain Officer must be able to rapidly procure program and operations supplies, services, equipment from vendors and service providers whilst ensuring best practice and audit compliant records.
  • The Supply Chin Officer will report to the Yobe Field Base Manager and also have a dotted reporting line to the IRC Supply Chain Manager.

Responsibilities
Specific responsibilities include:

  • Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
  • Provides timely and accurate supply chain report on inventories, assets, vehicles, procurement and related;
  • Manages the maintenance of facilities, compound and office space in the field office.
  • Manages fleet in the field office and ensures that movement plan is prepared, shared and implemented
  • Ensures assets are properly registered, tracked and reported.
  • Ensures drivers are well oriented, supported and supervised of their daily routines
  • Ensures that warehouse is managed as per IRC and donor standard
  • Advising the Based Manager on procurement-specific issues and/or improvements.
  • Any other duties or tasked by supervisor.

Job Requirements

  • 2- 4 years of experience in logistics, procurement and other supply chain functions. INGO experience is preferred.
  • At least 18 months’ work experience in procurement
  • Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
  • Familiarity with major donor and local regulations / laws advantageous.
  • Experience in budgeting and spending plans.
  • Competent in spoken and written English.
  • Good mathematical skills.
  • Competent use of PC, especially spreadsheets (Microsoft applications)

Qualifications:

  • Diploma or Bachelor’s degree in a relevant field. ( Bus.Admin, Finance , Supply Chain )
  • supply chain / logistics qualifications highly desirable

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to detail.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.

Standards for Professional Conduct:

  • The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.
  • These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Benefits
Monthly salary, 13Month salary inclusive, health insurance coverage for family, pension, creche facilities available for women with babies under 24 Months.

 

Job Title: Supply Chain Officer
Location: Damaturu, Yobe State
Anticipated Start Date: Contingent on funding
Scope of Work

  • Under the direct supervision of the Base Manager, and technical oversight of Supply Chain Manager in Maiduguri, the Supply Chain Officer will be based in Damaturu with occasional travels to the Maiduguri Field Office.

He/She will provide Supply Chain support to the Yobe Office supply chain the following areas:
Policies,Procedures and Coordination:

  • Understand, implement and monitor adherence at the Yobe Office to IRC Supply Chain policies and procedures including Procurement, Asset and Inventory Management, Vehicle and Equipment Management
  • Ensure compliance with IRC and donor regulations with regard to Supply Chain functions.
  • Coordinate with Programs and Finance on Supply Chain related issues
  • Ensure that IRC Supply Chain monitoring and control standards for Yobe office are met.

Budget & Finance:

  • Ensure spending plans for Yobe Office are in place and followed and report any concerns to Finance and Supply Chain Manager.

Procurement:

  • Ensure database of good and reliable suppliers for different categories of works are maintained at Yobe level.
  • Ensure goods are delivered in timely manner and in good conditions
  • Manage the timely purchase and distribution of recharge cards for modems and phones as approved for IRC staff, visitors and consultants.

Logistics/Operations:

  • Assist Program and Admin staff in working effectively with other units to improve planning and resource utilization.
  • Ensure key/routine reports, (PRTS tracking, assets and stock reports, fuel consumption report are prepared and communicated to Supply Chain Manager.
  • Oversee Transport Logistics for all IRC Staff visiting Yobe from within and outside the country
  • Coordinate with Drivers to ensure Proper planning of Movement of Staff within Yobe

Inventory Control:

  • Ensure all assets for IRC Yobe are tagged, recorded in the ledger and tracked as per the IRC‘s global Supply Chain Asset Management Manual.
  • Create a tracking and reporting database for all irc inventory as per the irc inventory management practices
  • Ensure the safety of the ware house and inventory following good management practices and proper recording of information

Liaison:

  • Maintain knowledge of local government requirements related to Supply Chain matters and ensure compliance with legal requirements on tax exemption and customs clearance.

Vehicle Management:

  • Ensure vehicle local policy is followed by drivers
  • Ensure that vehicles are prepared to follow the movement plan
  • Ensure vehicle log books are used correctly and train staff on usage as needed.

Other:

  • Other relevant duties as assigned and requested by Supervisor.

Requirements
Education:

  • Bachelor degree in a relevant field.
  • Supply Chain / Logistics qualifications highly desirable

Experience:

  • 2 years’ experience working with Supply Chain supporting a multi-sector humanitarian programming within an International Ngo in a cross-cultural setting.
  • Working knowledge of US, European and UN donor regulations regarding supply chain functions.
  • IRC experience is an advantage

Skills:

  • Able to work in a high-pressure situation, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • strong interpersonal skills, able to coach and support others
  • Self-motivated, honest, highly responsible, and punctual.
  • excellent verbal and written communication skills, fluent in written and spoken English
  • Advanced computer skills (MS word, excel, PowerPoint, and outlook). Competency in database and gps and asset.

Standards for Professional Conduct:

  • The IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.
  • These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation..

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

How to Apply

Interested and qualified candidates should send their CV’s and Cover letters to “The Country Director, International Rescue Committee” via: IRCNigeria.Recruitment@rescue.org Or Hand delivery applications should be sent in clearly labelled envelop to International Rescue Committee (IRC) office in Damaturu, Yobe or Maiduguri Borno State.   Application Deadline: 14th September, 2017

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